Vendor Details Report

A transaction-level breakdown of all financial activity per vendor — bills, payments, journal entries, and adjustments — showing how vendor payable balances form over time.

What each entry shows

Payee / Account, Date, Transaction Type (Bill, Bank Transaction, Manual Journal, etc.), Description, Split Account (e.g., Accounts Payable), Amount, and Balance (running payable balance).

Transactions are grouped by vendor, showing individual transactions, the running balance, and a Total for Vendor (the final payable balance within the period). Included types: bills, payments, bank transactions, journal entries, adjustments.

Reading the report

Positive amounts increase the payable balance (e.g., bills); negative amounts decrease it (payments, credits); the Balance column shows the cumulative payable after each transaction.

Configuration

Filter by report period, account, vendor (one or multiple), and tags; choose the accounting method (Accrual, Cash, Modified Cash).

How it's generated

Data from vendor bills, payments and expenses, bank transactions, and journal entries is linked to vendors, ordered by vendor then date, with a running balance per vendor. Only vendor-linked transactions appear.

Actions

Filter, search for a specific vendor, export, and expand/collapse vendor sections.

FAQs

How is this different from Vendor Summary? Summary is aggregated totals; Details is the transaction-level breakdown.

Why is a transaction missing? Outside the date range, not linked to a vendor, or filtered out.

Useful for payables management? Yes — track obligations, audit entries, investigate discrepancies, and support payment planning and reconciliation.