General Ledger
The General Ledger is a detailed record of all financial transactions across accounts — debit and credit entries per account with running balances. Use it to track how each transaction impacts balances and to verify financial data completeness and accuracy. Refine with tags and switch accounting methods (Accrual, Cash, Modified Cash).
What the report shows
Account name and category, opening balance, individual transactions (invoices, bills, journals, bank transactions, and other posted entries), debit and credit amounts, running balance after each transaction, and the ending balance per account.
Viewing the General Ledger
- Go to Reports → Detailed Reporting → General Ledger.
- Select the report period.
- Choose All Accounts or a specific account.
- Optionally apply tags — only tagged transactions display.
- Select the accounting method — Accrual (records when earned/incurred), Cash (when money moves), or Modified Cash (hybrid).
- Review transactions: expand account sections, check each entry's debit/credit, and track balance movement.
How it works
Pulls all posted transactions, groups them by account, applies tag and method filters, displays debits and credits, calculates the running balance after each entry, and includes opening and ending balances. Drafts are excluded — posted/finalized only.
FAQs
How is opening balance calculated? From transactions before the selected period; ending balance is the final balance after all in-period transactions.
Why is my data not showing? No transactions in the period, tag/account filters applied, or the accounting method changes what's displayed.
Can I drill down and export? Yes — transaction-level details and export are available.
GL vs Trial Balance? The GL shows detailed transactions; the Trial Balance shows a summary of balances.